There is a nice Technet article, describing the different ways of consuming item in the Project management and accounting module. I would like to extend it a bit further with this post, elaborating further the differences between all those ways.
Method 1: Project sales order
- Item transactions are consumed when the customer project invoice is posted.
- Always billable to the customer, no possibility to set it to non chargeable.
- Possibility of partial deliveries.
- Only possible for time and material projects.
- Missellaneous charges functionality available.
- Discount functionality with trade agreements available.
- Planned issue, so net requirements will decrease upon posting the consumption.
Method 2: Inventory journal
- Item transactions are consumed when the journal is posted.
- Possible to set it as non chargeable, hence not invoicing it to the customer.
- Partial deliveries not possible.
- Possible for all project types.
- Missellaneous charges functionality not available.
- Discount functionality with trade agreements not available.
- Unplanned issue, so net requirements will not decrease upon posting the consumption.
Method 3: Project item requirement
- Item transactions are consumed when the packing slip is updated.
- Possible to set it as non chargeable, hence not invoicing it to the customer.
- Possibility of partial deliveries.
- Possible for fixed-price and time and material projects.
- Missellaneous charges functionality not available.
- Discount functionality with trade agreements not available.
- Planned issue, so net requirements will decrease upon posting the consumption.
Method 4: Purchase order
- Item transactions are consumed on a packing slip update or when the customer or vendor is invoiced. It depends how the purchase order was created: see my post Purchase orders in project management.
- Possible to set it as non chargeable, hence not invoicing it to the customer.
- Possibility of partial deliveries.
- Possible for all project types.
- Missellaneous charges functionality available.
- Discount functionality with trade agreements available.
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